Annual Team Meeting 6 March

On February 27, 2010 by admin

On Saturday 6th March 7:15pm we will hold our Annual Team Meeting/ATM at Sammies Curry House, Dempsey Road. Dinner will cost you nothing!

You need to register your interest in attending to myself and/or Gemma and Nicky. Those that do not register will not be admitted.

This is the time that we look back and celebrate our achievements, reflect on the low moments and look forward to a an excellent 2010. Part of looking forward is for the team to meet the committee, elect new committee members. We will also introduce the races and discuss events for 2010.

There is a current vacancy on the committee, we really do need a Ladies Captain, it is a role that I have been looking to fill for over a year. We need a strong person, with good people skills, this role requires dedication and supports the team captain in a leadership capacity. If you think you could do this role or would like to nominate someone then please email me before the 6th

It is the first time that the entire committee has offered their services for a second term. Let me take this opportunity to thank the committee for their drive and dedication to their roles throughout 2009.

This situation has not happened before and bearing in mind that we have a very strong and pro-active committee I would like to ask the team to support the committee. If you would like to join the committee and think you can contribute to one of the roles below, then you can nominate yourself to standard for a role. Please email me your nomination stating the role

Team Captain – (Paul)

  • Generally motivates and organises the whole team
  • Deals with Race entries and deadlines in conjunction with Team Secretary
  • Ensures team follows all SAVA/SDBA rules (In conjunction with Coach)
  • Attends Race Draws
  • Makes team selection for Regattas with Coach and Vice Captains
  • Co-ordinates team at practice
  • Co-ordinates team on race day
  • Deals with any serious issues within the team
  • Liaises with coaches regarding training sessions

*Paul is prepared to continue in this role*

Men’s Captain – (Andy)

  • Supports the Team Captain role
  • Co-ordinates any Men’s joint paddling events with other teams
  • Assists Team Captain with any serious male issues within the team
  • Assists Coach and Team Captain with team selection for Regattas

*Andy is prepared to continue in this role*

Ladies Captain – (Vacant)

  • Supports the Team Captain role
  • Co-ordinates any Women’s joint paddling events with other teams
  • Assists Team Captain with any serious female issues within the team
  • Assists Coach and Team Captain with team selection for Regattas

Treasurer – (Mel)

  • Collection of money from Haberdasher and Assistant Treasurer
  • Collects subs at race weekends/practice
  • Prepares yearly accounts for submission to the British Chamber
  • Presents a financial update to the team at the AGM
  • Pays all bills & named bank account signatory
  • Liaison with British Chamber of Commerce

*Mel is prepared to continue in this role*

Assistant Treasurer – (Currently Mifie)

  • Supports the role of Treasurer
  • Collects subs at race weekends/practice
  • Updates Team Secretary weekly with all new members email addresses

*Mifie is prepared to continue in this role*

Team Secretary – (Rebecca)

  • Reads and replies to all enquiries received from the website
  • Writes and sends the weekly email to all paddlers
  • Updates the web e-mail with new paddlers details received from Treasurer
  • Collects team members details for Regattas
  • Organises all Regatta race submissions in conjunction with Team Captain
  • Writes and sends the Regatta instructions e-mail prior to race day (after meeting with Committee)
  • Updates website with the non design matters
  • Updates events Calendar
  • Main point of contact for SAVA/SBDA
  • Takes minutes at monthly committee meetings

*Rebecca is prepared to continue in this role*

International Representative & Barbarians Representative – (Currently Adrian)

  • Attends monthly International meetings and updates Secretary with any events coming up
  • Acts as representative for Barbarians and organises the British Team for Barbarians trips outside Singapore
  • Supports the role of International Representative and attends monthly International meetings in the absence of International Representative

*Adrian is prepared to continue in this role*

Sponsorship Liaison Secretary – (Kevin)

  • Co-ordinates renewal of current sponsors and receipt of Sponsorship money:
  • Notifies Sponsors of any coverage during the year with a copy of the article or link to the coverage
  • Organises a Sponsors Day Paddle with the Social Secretary
  • Checks that all banners are up to date and received in time for Regattas plus ensures that all Sponsors are fairly represented
  • Approaches/sources potential new Sponsors
  • Ensures all specifications of sponsors agreements are met
  • Provides point of sale material for relevant sponsors outlets
  • Race date liaison (organise sandwiches, food, beer and giveaways from sponsors)

*Kevin is prepared to continue in this role*

Social Secretaries – (Currently Nicky & Gemma)

  • Arranges water/100+/ice for practice each week
  • Orders sandwiches for race day
  • Organises all team social nights out in with the help of volunteers from the team
  • Organises after race party at Bar Sponsors venue
  • Organises casual events with other teams (i.e. events not covered by International Representative)
  • Organises monthly beach and beer BBQ
  • Arranges leaving do’s for team members departing

*Nicky and Gemma are both prepared to continue in this role*

Team K.E.O – Kit & Equipment Officer – (Currently Kenny)

  • Responsible for ordering and sales of race kit and drinking shirts
  • Responsible for all kit held in stock and provides stock and sales figures to Treasurer
  • Deals with any changes to kit and logo design.
  • Paddles (Counts, maintains & arranges repairs/replacements)
  • Life jackets (Counts, maintains & arranges repairs/replacements)
  • Boat (Incl head, tail, drum & seat) makes sure all are in good working order and not missing.
  • Ensures all equipment is returned after practice

*Kenny is prepared to continue in this role*

Marketing & Recruitment Officer – (Caroline)

*Caroline is prepared to continue in this role*

Website Maintenance & Design – (Currently Graham)

  • Creates, designs and keeps the website update
  • Assists Secretary with any complicated updates/changes that cannot be dealt with by Secretary
  • Creates new e-mail systems to incorporate dragon boat mailing list and straightforward updating
  • Cooks a mean BBQ

*Graham is prepared to continue in this role*

Team Coach – (Currently Jason – SAVA)

  • Provides and conducts a structured and formalised Training Programme consisting of:2 weekly training sessions (Wednesday & Saturday) with provision for additional sessions prior to Regattas
  • Provides competitive coaching and team motivation
  • Sets realistic targets for the team
  • Makes team selection for Regattas (together with Captain and Vice Captains)
  • Raises the team profile and creates positive awareness of the team

It has been my pleasure to lead this team and if you would like me to do this again in 2010 then I will do it with pride.

Thank you and see you on March 6th

Paul

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